AI-Driven Quotation Comparison

Compare supplier quotations
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ChemCapital automatically extracts, normalises, and scores competing quotations for process equipment — pumps, valves, reactors, heat exchangers, and more. Transparent scoring, mandatory fail detection, and AI-generated narratives. You stay in control.

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AI-assisted tool. Final supplier decisions remain the responsibility of the buyer and engineering team.

How it works

Four stages — AI handles the heavy lifting, procurement teams make the decisions.

Upload

Upload PDF quotations from competing suppliers — up to 3 per comparison.

Extract

AI parses each document and extracts structured fields: price, lead time, materials, certifications, scope, and more.

Compare

Deterministic scoring engine calculates weighted scores across commercial, technical, delivery, compliance, and risk dimensions.

Decide

Review the comparison matrix, mandatory fail flags, AI narrative, and optional balanced recommendation.

Sample comparisons

Pre-generated — not live

These are realistic, pre-generated scenarios based on common procurement situations in pharma and chemicals. Each one illustrates a different failure mode: certification gaps, material deviations, and scope exclusion traps.

Centrifugal PumpP-101ASample comparison

Centrifugal Pump — Reactor Feed P-101A

Transfer of sodium hypochlorite solution (15%, 60 °C) from reactor R-101 to storage. ATEX Zone 1 classified area. Mandatory: ATEX Directive 2014/34/EU + CE. Motor, baseplate, and coupling guard must be in scope.

Mandatory:ATEX Directive 2014/34/EUCE Marking

Lowest Price

€12,500

PumpCo International

Best Technical Fit

91/100

FlowTech GmbH

Best Compliance

95/100

FlowTech GmbH

Fastest Delivery

42 days

Rapid Pump Solutions Ltd

Highest Score

74/100

Rapid Pump Solutions Ltd

Mandatory Fails

1 supplier disqualified

1 quote have mandatory failures — excluded from ranking

PumpCo International: 1 mandatory requirement not met
- ATEX certification missing — mandatory fail for Zone 1 area
- Motor excluded from scope — additional cost and coordination risk

Disqualified quotes remain visible for reference but are not eligible for a recommendation.

Centrifugal Pump	PumpCo InternationalMandatory Fail Italy Disqualified	FlowTech GmbH Germany Best Value	Rapid Pump Solutions Ltd United Kingdom Fastest
Commercial
Total Price	€12,500	€18,200	€15,800
Incoterm	EXW	DAP	FCA
Payment Terms	30% advance, 70% before dispatch	Net 30 days from invoice	50% advance, 50% prior to dispatch
Warranty	12 months from commissioning	24 months from delivery	12 months from delivery
Delivery
Lead Time	8–10 weeks ex-works	12 weeks including motor and factory test	6 weeks from order
Lead Time (Days)	70 days	84 days	42 days
Manufacturing	Bologna, Italy	Düsseldorf, Germany	Manchester, UK
Technical
Materials	Wetted parts: 316L Stainless Steel (AISI 316L)	Wetted parts: Hastelloy C-276. Shaft seal: PTFE/Carbon/SiC. Non-wetted: 316L SS.	Casing and impeller: 316L SS. Hastelloy option available at +EUR 3,400 (quoted separately).
Technical Highlights	Flow: 10 m³/h @ 30 m head. 316L SS wetted, double mechanical seal.	Flow: 10 m³/h @ 32 m head (margin). Hastelloy C-276 for enhanced corrosion resistance. VFD compatible motor.	Flow: 10 m³/h @ 30 m head. Stock availability allows 6-week delivery. ATEX rated (details to be confirmed).
Compliance
Certifications	CE Marking	ATEX Directive 2014/34/EU — II 2G Ex d IIB T4 (SIRA 24ATEX1234) CE Marking	ATEX Directive 2014/34/EU (certificate details TBC) CE Marking UKCA Marking
Scope
Scope Included	Pump casing Impeller Mechanical seal (double)	Pump complete ATEX Zone 1 motor (IEC, 7.5 kW, IE3) Baseplate (common) +2 more	Pump complete with motor Baseplate Coupling guard
Scope Excluded	Motor (client supply) Installation Commissioning +1 more	—	FAT (not included — available as option)
Documentation
Documents Included	Datasheet Installation manual CE Declaration	GA Drawing Performance Curves Parts List +4 more	Datasheet GA Drawing O&M Manual +1 more
Risks & Deviations
Major Deviations	ATEX certification NOT offered — supplier confirms pump is not ATEX rated Motor is excluded and must be sourced separately by client	—	Quote based on standard 316L throughout. Hastelloy requires add-on order.
Unresolved Questions	—	—	ATEX certificate number and notified body name not confirmed in quote FAT scope not confirmed — excluded by default
Scores (Deterministic)
Commercial Score	FAIL	52/100	65/100
Technical Score	FAIL	91/100	80/100
Delivery Score	FAIL	70/100	98/100
Compliance Score	FAIL	95/100	82/100
Risk Score	FAIL	88/100	68/100
Overall Weighted Score	FAIL	74/100	74/100
Rank	Disqualified	#1	#2

AI Narrative Summary

Three quotes received for centrifugal pump P-101A. FlowTech GmbH (EUR 18,200 DAP, 84 days) provides the most complete ATEX-certified solution with Hastelloy C-276 wetted parts, 24-month warranty, and a full documentation pack including FAT report. Rapid Pump Solutions Ltd (EUR 15,800 FCA, 42 days) offers the fastest delivery with ATEX certification claimed but certificate details unconfirmed; FAT is excluded. PumpCo International (EUR 12,500 EXW, 70 days) is the cheapest option but explicitly does not offer ATEX certification and excludes the motor — making it non-compliant for the Zone 1 application. PumpCo International is disqualified by mandatory fail.

Generated from structured comparison data. Scoring is deterministic — AI contributes the narrative summary only.

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Transparent by design

This is not a black-box AI ranking system. It is a structured procurement comparison tool that keeps engineering teams in control.

AI extracts — you verify, correct, and accept

Scoring is deterministic, transparent, and auditable

Mandatory fails are flagged regardless of price

Every recommendation includes a hard disclaimer

Raw evidence preserved with every extracted field

No black-box scores — every number is explained

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